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Executive Assistant - LOCALS ONLY
<p>SGS Technologies, we are a software development and staffing company that doesn’t simply talk services – we accomplish them. With two decades of experience, we use a combination of latest technological knowledge, future-driven ideas, and specialized skills for multiple forms of IT requirements.</p><p><br></p><p>SGS has served numerous clients nationwide in various industries and we want you to be a part of that growth and opportunity!</p><p><br></p><p><strong>ONLY GREEN CARD AND US CITIZENS WILL BE CONSIDERED FOR THIS ROLE!</strong></p><p><br></p><ul><li><strong>This is a contract-to-hire opportunity depending on their performance and attendance</strong></li><li><strong>Hybrid role for candidates local to St. Petersburg, FL (First 4 weeks Onsite for Training)</strong></li><li><strong>Opportunity for extension or conversion based on attendance and performance</strong></li><li><strong>Laptop provided</strong></li></ul><p><br></p><p><strong>Job Duties:</strong></p><ul><li>Provides the full spectrum of support 1 SVP with a team of an additional 3 team members</li><li>Maintains confidentiality.</li><li>Serves as a liaison with other functional areas and external customers in the resolution of routine administrative and operational issues.</li><li>Provides executive support including answering telephones; assisting visitors; and resolving and/or referring a range of administrative problems and inquiries.</li><li>Composes and edits correspondence and/or memoranda from dictation, verbal direction or from knowledge of established policies.</li><li>May prepare, transcribe, compose, type, edit and distribute agendas and minutes of meetings.</li><li>Schedules and coordinates meetings, events, lunches, interviews, appointments and/or other similar activities, which may include coordinating travel and lodging arrangements.</li><li>Responsible for the procurement of office supplies and kitchen supplies, which includes unpacking and backfilling the kitchen and supply cabinets on the organizations floor.</li><li>Prepares or assists in preparing statistical and narrative reports by performing information gathering and analysis, as specifically directed.</li><li>Submit expense reports weekly and reconcile Corporate American Express accounts of the executives.</li><li>Composes and prepares timely responses to a variety of routine written inquiries.</li><li>Build strong professional relationships with colleagues within the IT Admin Team and within the firm.</li></ul><p><br></p><p><strong>Knowledge of:</strong></p><p>Intermediate level concepts, principles and practices of providing executive support Financial services terminology and technology products knowledge is preferred</p><p><br></p><p><strong>Skill in:</strong></p><ul><li>Providing clerical support for a senior vice president of a major organizational functional area</li><li>Answering telephones and assisting visitors Scheduling and coordinating meetings, events, interviews, and appointments</li><li>Preparing reports</li><li>Establishing and maintaining files, databases and other records</li><li>Sorting, screening and distributing email</li><li>Microsoft 365 applications, Concur, Viso, MS Teams, Zoom, office equipment</li></ul><p><br></p><p><strong>Ability to:</strong></p><ul><li>Make administrative and procedural decisions and judgments</li><li>Analyze and solve problems</li><li>Attend to detail while maintaining big picture orientation</li><li>Organize, manage and track multiple detailed tasks and assignments while frequently changing priorities in a fast-paced environment</li><li>Communicate effectively, both orally and in writing</li><li>Work independently Handle stressful situations and provide a high level of customer service in a calm and professional manner</li></ul><p><br></p><p><strong>Education:</strong> Bachelor's Degree and 4-6 years' experience in providing secretarial and administrative support to executives at a senior vice president/department head level in a major function within a large financial planning, investment management or other financial services environment.</p><p></p>
