Executive Assistant to Founders

<strong>Hybrid – Costa Mesa / Orange County, CA<br><br></strong>Also known as: Executive Assistant | Senior Executive Assistant | EA to CEO<br><br>TalentPop is a fast-growing, global company supporting hundreds of high-growth eCommerce brands with world-class operational talent.<br><br>We’re looking for a <strong>highly organized, proactive Executive Assistant</strong> to support our two founders and help keep the business running smoothly.<br><br>This is not a passive administrative role. You’ll act as a <strong>true partner to leadership</strong>, helping manage priorities, protect time, and ensure important work moves forward.<br><br>This role is ideal for an experienced Executive Assistant who enjoys operating close to leadership and helping founders stay focused on what matters most.<br><br><strong>Why This Role Is Unique<br><br></strong><ul><li>Work directly with the founders of a fast-scaling global company</li><li>Operate as a strategic partner, not just an administrative assistant</li><li>Gain exposure to high-level business decisions and operations</li><li>Opportunity to grow as the company continues scaling<br><br></li></ul><strong>Compensation<br><br></strong>$75,000 - $85,000 base salary<br><br><strong>What You’ll Do<br><br></strong><strong>Manage Executive Calendars<br><br></strong><ul><li>Own complex calendars across multiple time zones</li><li>Coordinate internal and external meetings</li><li>Protect executive focus time and help prioritize commitments<br><br></li></ul><strong>Manage Executive Communication<br><br></strong><ul><li>Organize and prioritize executive inboxes</li><li>Draft professional responses and follow-ups</li><li>Filter Slack and email communications to surface key items<br><br></li></ul><strong>Support Leadership Meetings<br><br></strong><ul><li>Prepare agendas and meeting materials</li><li>Take notes and track action items</li><li>Ensure follow-ups are completed and communicated<br><br></li></ul><strong>Coordinate Travel & Logistics<br><br></strong><ul><li>Book flights, hotels, and transportation</li><li>Build detailed travel itineraries</li><li>Handle last-minute schedule changes and logistics issues<br><br></li></ul><strong>Help Keep Operations Organized<br><br></strong><ul><li>Assist with billing coordination and expense tracking</li><li>Manage documents and platform access</li><li>Support internal events, offsites, and leadership projects<br><br></li></ul><strong>Support Special Projects<br><br></strong><ul><li>Conduct research for vendors or tools</li><li>Help coordinate launches, initiatives, and operational projects</li><li>Create polished documents or presentations when needed<br><br></li></ul><strong>What We’re Looking For<br><br></strong><ul><li>2+ years supporting executives or leadership teams</li><li>Strong calendar and scheduling experience</li><li>Excellent written communication skills</li><li>Ability to manage multiple priorities without dropping details</li><li>High level of professionalism and discretion</li><li>Tech-savvy and comfortable learning new tools quickly</li><li>Experience with Google Workspace, Slack, Zoom, Notion, or similar platforms is a plus<br><br></li></ul><strong>Benefits<br><br></strong><ul><li>Unlimited PTO</li><li>MacBook and home office stipend</li><li>PPO health insurance plus 100% company-covered dental and vision</li><li>401(k) match</li><li>Corporate wellness program including 24 Hour Fitness or ClassPass credits</li><li>Team events and international offsites<br><br></li></ul><strong>Why Join TalentPop?<br><br></strong><ul><li>Work alongside fast-growing eCommerce brands</li><li>Partner directly with founders and leadership</li><li>Join a collaborative, high-performing team</li><li>Opportunity to grow with a rapidly scaling company<br><br></li></ul><strong>How To Apply<br><br></strong>https://form.typeform.com/to/cFXRFljb<br><br><strong>#TalentPop</strong>

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

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Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

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Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

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The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

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Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

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This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...