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Executive Assistant - Virtual Assistant
Accountabilities
- Manage and organize executive calendars, email communications, and meeting schedules
- Coordinate travel, create detailed itineraries, and assist with personal and family-related scheduling
- Support event coordination and follow up on meeting outcomes
- Perform administrative tasks including data entry, time tracking, and QuickBooks management
- Assign and track training modules in the LMS and monitor completion metrics
- Handle email correspondence such as applicant references and communications with external partners
- Support marketing and visibility efforts by scheduling social media content, creating and editing short-form videos, and monitoring engagement trends
- Assist with CRM campaigns, automations, and reporting using Go HighLevel
- Plan and launch Facebook Ads campaigns, track analytics, and optimize performance
- Support podcast guest booking, event promotion, and content creation to enhance brand visibility
- 3+ years of experience in executive support, virtual assistance, marketing, or business operations
- Highly organized, proactive, and detail-oriented with strong time management skills
- Excellent written and verbal communication skills in English
- Tech-savvy with hands-on experience in tools such as Google Workspace, QuickBooks, CapCut, Canva, and Go HighLevel
- Skilled in social media content creation and short-form video editing
- Experience with CRM management, marketing campaigns, and KPI tracking
- Professional, trustworthy, and able to maintain discretion in handling sensitive information
- Comfortable with Zoom/video calls and remote collaboration
- Competitive salary commensurate with experience
- Opportunities for professional development and skill growth
- Flexible fully remote work environment
- Dynamic and supportive team culture
- Meaningful impact through contributing to business efficiency and client satisfaction