Human Resources and Admin Executive

Job Description

  • Perform the full spectrum of HR activities such as personnel administration (proper records organization), compliance with statutory regulations, salary administration, employee movement (transfers/promotion/confirmation/resignation) processes, employee benefits and any such activities.
  • Ensure that all HR transactional activities and standards comply with relevant Acts, legal demands and ethical standards.
  • Performs payroll administration such as HRIS entries, proper organization and planning of information for submission to the Finance Department for payroll.
  • Prepare and process incentives, allowances and reimbursements
  • Administer and update employees’ database on a timely and accurate basis
  • Prepare payroll-related reports and other ad-hoc reports as requested by the management
  • Participate in MOM surveys
  • Process and prepare all types of employment-related letters including employment contracts, confirmation letters, resignation acceptance letters, termination letters, increment letters and bonus letters
  • Support line managers in dealing with grievances and disciplinary issues
  • Provide HR support in recruitment from sourcing to placement, drafting of the job advertisement and facilitate interviews and follow up to identify suitable candidates for mid-level hiring.
  • Prepare applications for various relevant grants offered by the government agencies
  • Generate HR reports and handles Insurance processes, accurately and timely.
  • Handles all the foreign work pass application, renewals and cancellation for employees/candidates.
  • Advice operation managers and employees on HR policies and procedures, employee rewards & benefits, work pass matters and tax clearances for foreigners.
  • Prepare presentation slides/Conduct new hire orientation on HR policies and benefits (ad-hoc).

Requirements

  • Degree or Diploma in Human Resource Management or business administration
  • At least 4 to 5 years of relevant HR experience preferably from the environmenal services sector
  • Familiar with Singapore labour laws and Foreign Work Pass Regulations/Procedures
  • Possess excellent communication, interpersonal and analytical skills
  • Self-driven, positive, pro-active, highly motivated individual
  • Service-oriented attitude/personality.
  • Detailed and meticulous
  • Ability to multi-task, good planning, coordination and follow-up skills.
  • Creative and able to provide options and solutions.
  • Able to work in a fast-paced environment
  • Proficient in MS Office applications; Excel (Advanced level), Word and Powerpoint.
  • Conversant with QuickHR (payroll and e-leave module) will be an added advantage

· Able to start within short notice preferred.

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