About Company

M-KOPA Solar is a global leader in providing affordable, accessible, and clean energy solutions to off-grid homes and businesses across Africa. We empower lives by enabling progress through our innovative pay-as-you-go financing model for solar energy products, smartphones, and other life-enhancing appliances. With millions of customers served, M-KOPA is rapidly expanding, driven by a mission to make everyday essentials accessible to everyone. We foster a vibrant, inclusive, and fast-paced environment where innovation, collaboration, and social impact are at the core of everything we do. Join a team dedicated to transforming lives and building a sustainable future.

Job Description

We are seeking a highly organized, proactive, and discreet Personal Assistant to provide comprehensive administrative and coordination support within our Githurai office. This full-time, on-site role is pivotal in ensuring the smooth and efficient operation of daily administrative tasks, supporting our local leadership, and contributing to a well-structured work environment. The successful candidate will be the go-to person for office coordination, managing schedules, preparing communications, and facilitating seamless operations to help our team focus on our mission of empowering customers with vital products and services. If you thrive in a dynamic setting, possess exceptional organizational skills, and are passionate about contributing to a company with a significant social impact, we encourage you to apply. This role offers an opportunity to be an integral part of our local team, supporting critical functions and fostering a productive atmosphere.

Key Responsibilities

• Manage and maintain executive schedules, including arranging appointments, meetings, and travel itineraries.
• Coordinate and organize internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
• Handle incoming and outgoing communications, including emails, phone calls, and correspondence, with professionalism and discretion.
• Prepare and edit documents, presentations, and reports, ensuring accuracy and adherence to company standards.
• Oversee general office administration, including managing office supplies inventory, liaising with vendors, and ensuring the office environment is conducive to productivity.
• Assist in the coordination of company events, workshops, or training sessions as required.
• Process and track expenses, invoices, and other financial documentation in coordination with the finance department.
• Maintain an organized filing system, both physical and digital, ensuring easy retrieval of essential documents.
• Provide support for various projects and tasks as assigned by management, demonstrating adaptability and initiative.
• Act as a primary point of contact for internal and external stakeholders, representing the company professionally.

Required Skills

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
• Exceptional organizational and time management skills with the ability to prioritize effectively.
• Excellent written and verbal communication skills in English and Swahili.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• High level of discretion and confidentiality.
• Strong interpersonal skills with a professional and approachable demeanor.
• Ability to work independently and as part of a team in a fast-paced environment.
• Attention to detail and problem-solving abilities.
• Demonstrated ability to manage multiple tasks and deadlines simultaneously.

Preferred Qualifications

• A diploma or degree in Business Administration, Office Management, or a related field.
• Experience working in the renewable energy, fintech, or fast-paced startup sector.
• Familiarity with project management tools or CRM software.
• Experience in managing office budgets and procurement.

Perks & Benefits

• Competitive salary and performance-based incentives.
• Comprehensive health insurance package.
• Opportunity to work with a leading company in renewable energy and fintech.
• A collaborative and supportive work environment.
• Professional development and growth opportunities.
• Contribution to a mission-driven organization with significant social impact.
• Modern office facilities in a convenient Githurai location.

How to Apply

Interested and qualified candidates are invited to apply by clicking on the application link below. Please ensure your resume highlights your relevant experience and skills for this role. On the M-KOPA careers portal, you may need to search for 'Personal Assistant,' 'Administrative Assistant,' or similar roles, or navigate to the relevant section for administrative support positions. We look forward to reviewing your application!