Personal Assistant (PA)

Job Title: Personal Assistant (PA)
Company: JMS Technology Services
Location: 902, Dev Corpora, Opp. Cadbury Junction, Eastern Express Highway, Khopat, Thane West – 400601
Job Type: Full-Time
Walk-In Interview: 12:00 PM – 7:00 PM
Work Hours: 12:30 PM – 9:30 PM
Salary: ₹40,000 – ₹60,000 Per Month
Experience Required: Minimum 2 Years
Immediate Joining: Mandatory

Job Summary:

We Are Looking For A Smart, Organized, And Responsible Personal Assistant (PA) To Support Senior Management In Daily Administrative And Coordination Work. The Candidate Will Manage Schedules, Handle Communication, Maintain Documents, And Ensure Smooth Day-To-Day Operations. The Ideal Candidate Should Be Trustworthy, Well-Spoken, And Able To Handle Confidential Information.

Key Responsibilities:

Calendar & Schedule Management:

  • Manage Daily Appointments, Meetings, And Travel Schedules.
  • Remind Management About Important Tasks And Deadlines.
  • Arrange Meetings And Prepare Meeting Agendas.

Communication Handling:

  • Screen Phone Calls And Emails.
  • Draft And Reply To Emails On Behalf Of Management.
  • Coordinate With Clients, Vendors, And Internal Teams.

Travel & Event Arrangements:

  • Book Flights, Hotels, And Transport.
  • Plan Business Trips And Prepare Travel Plans.
  • Assist In Organizing Meetings, Events, And Conferences.

Documentation & Reporting:

  • Prepare Reports, Presentations, And Documents.
  • Maintain Confidential Files And Records.
  • Handle Data Entry And Maintain Proper Documentation.

Office Coordination:

  • Follow Up With Different Departments For Tasks.
  • Assist In Vendor Coordination And Payment Follow-Ups.
  • Ensure Smooth Day-To-Day Administrative Support.

Skills & Requirements:

  • Good Communication Skills (Written And Verbal).
  • Strong Organizational And Time Management Skills.
  • Proficiency In MS Office (Word, Excel, PowerPoint).
  • Ability To Handle Confidential Information.
  • Smart, Presentable, And Professional Attitude.
  • Minimum 1–3 Years Experience As PA / Executive Assistant Preferred.

Graduate In Any Field

Please Send your CV to 7304039246 with subject: "Application – Personal Assistant (PA)"

Job Type: Full-time

Pay: ₹40,000.00 - ₹60,000.00 per month

Work Location: In person

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...