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Project Administrator / Coordinator (4OJYtu)
About the Roles
We are hiring a Project Administrator / Coordinator to support ongoing construction projects in Kaki Bukit on a permanent basis. This position follows a 6-day workweek (Monday to Saturday, 9.00am – 6.00pm, with Saturday work-from-home) and offers a basic salary of up to $3,500, plus AWS and a variable bonus. The role is ideal for someone who enjoys coordinating across teams, managing project documentation, and ensuring day-to-day project operations run smoothly.
What You’ll Be Doing
- Manage and maintain all project documentation, including drawings, files, and correspondence, ensuring proper organisation and record-keeping.
- Prepare and submit permits, drawings, and required documents to consultants, architects, and authorities such as BCA, SCDF, and HDB.
- Monitor quotations, purchase orders (PO), delivery orders (DO), and invoice approvals, ensuring invoices are verified against delivery records and site usage before payment submission.
- Source suppliers and subcontractors, request and compare price quotations, and keep updated records of vendors, subcontractors, and materials used for each project.
- Coordinate material orders and deliveries, supporting timely supply of materials to project sites.
- Update and maintain project schedules, materials tracking lists, progress reports, and photo records for management reporting.
- Assist with tender and contract-related documentation, including quotations, work orders, and variation orders.
- Liaise with consultants to follow up on reports, certifications, and required submissions to meet project timelines.
- Act as a coordination link between the office, site supervisors, and clients, including arranging site access and ensuring essential documents are available on-site.
- Support the preparation of progress claims, monthly progress billings, completion reports, and defect lists, while tracking submissions and maintaining cost and budget records.
- Assist the Project Manager with meeting coordination, preparation of minutes, follow-up on action items, and monthly reporting.
- Work closely with the accounts team on supplier payments and staff reimbursements.
- Carry out additional administrative or operational tasks as required.
What We’re Looking For
- Relevant working experience of 1–3 years in the construction or interior design industry is preferred.
- Proficiency in Microsoft Excel, Word, and project tracking tools.
- Strong coordination and communication skills when working with internal teams and external stakeholders.
- Basic understanding of accounting processes such as PO, DO, and invoicing will be an advantage.
Note for Applicants
- Only shortlisted candidates will be contacted, typically within 4 days.
- Applications can be made via the job portal or by emailing your resume (as an attachment) to enquiry@erast.com.sg with 4OJYtu in the subject line.
Job Types: Full-time, Permanent
Pay: $3,000.00 - $3,500.00 per month
License/Certification:
- permanent working rights with no restrictions in singapore (Preferred)
Work Location: In person
