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Project Lead (project manager)
<div class="ql-align-justify"><span style="background-color: transparent; color: rgb(14, 16, 26);">JAR Audio is looking for a Canada-based creative and resourceful project manager to help us manage our audio production projects. As the project lead, you will lead your project team and your client to success. Your goal will be to deliver every show on time, on budget and mitigate any challenges during production. Your role in a project sometimes requires you to wear many hats, from acting as a scheduler and a planner, to budgeting to performing account management duties. </span></div><div><br></div><div class="ql-align-justify"><span style="background-color: transparent; color: rgb(14, 16, 26);">We’re looking for a cool headed multitasking specialist who is familiar with creative industries and a proactive leader who will act as the ‘superglue’ that will keep our projects moving forward. </span></div><div><br></div><div class="ql-align-justify"><span style="background-color: transparent; color: rgb(14, 16, 26);">The role will report to our Director of Delivery.</span></div><div><br></div><h3 class="ql-align-justify"><strong style="background-color: transparent; color: rgb(14, 16, 26);">Who We Are </strong></h3><div class="ql-align-justify"><span style="background-color: transparent; color: rgb(14, 16, 26);">We produce original podcasts for brands to elevate dialogue and drive results. Some of our clients include Amazon, Lush, Royal Bank Canada, American Express, IBM, and more. </span></div><div><br></div><div class="ql-align-justify"><span style="background-color: transparent; color: rgb(14, 16, 26);">We take an audience-first approach. We believe podcasts are a perfect medium for a brand to engage with a new or current audience. We collaborate with our clients to uncover who their podcast audience is, what they care about, and how a podcast can deliver value. We root our podcasts in this strategy to provide value.</span></div><div><br></div><div class="ql-align-justify"><span style="background-color: transparent; color: rgb(14, 16, 26);">We’re a fully remote team that works with audio experts worldwide. At JAR, we’re proud of the team we’ve built, a culture that supports each member to speak up and keeps us on our toes, challenging us to raise the bar higher each time. We are building a team of independent thinkers and leaders who are not afraid of trying new things. </span></div><div><br></div><h3 class="ql-align-justify"><strong style="background-color: transparent; color: rgb(14, 16, 26);">Role Description</strong></h3><div class="ql-align-justify"><span style="background-color: transparent; color: rgb(14, 16, 26);">JAR Audio is looking for someone with </span><strong style="background-color: transparent; color: rgb(14, 16, 26);">4+ years of experience</strong><span style="background-color: transparent; color: rgb(14, 16, 26);"> in the following areas:</span></div><div><br></div><div class="ql-align-justify"><u style="background-color: transparent; color: rgb(14, 16, 26);">Account Management </u></div><ul><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Build great relationships with our clients, from onboarding to offboarding and beyond. </span></li><li><span style="background-color: transparent; color: rgb(14, 16, 26);">You will be responsible for “traffic” related to several ongoing podcast projects.</span></li><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Be the main point of contact for internal teams and clients. </span></li><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Own the project kick-off process to ensure the client understands every part of our project. </span></li><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Assist accounting and sales with invoicing as required. </span></li><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Ensure the creative and client leads know when to step in for check-ins and season renewals.</span></li><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Manage scope prioritization and client expectations successfully. </span></li><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Facilitate the sharing, collaboration and final approval of podcast assets.</span></li></ul><div class="ql-align-justify"><u style="background-color: transparent; color: rgb(14, 16, 26);">Project Planning </u></div><ul><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Own project plan with scheduling, communications, risk, and deliverables. </span></li><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Evaluate, manage and mitigate project risks and opportunities. </span></li><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Collaborate with cross-functional teams to define project roadmap. </span></li><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Lead regular client and team meetings, kick-off meetings and retrospectives. </span></li><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Project management software updates: setup of tools, tasks and updating files. </span></li></ul><div class="ql-align-justify"><u style="background-color: transparent; color: rgb(14, 16, 26);">Project Financials </u></div><ul><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Manage production budget, project financials, resources allocation and priorities. </span></li><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Champion the creative workflows, and processes within project scope and budget. </span></li><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Identify and flag scope creep that could result in extra costs</span></li><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Review and provide feedback on work progress, ensuring high-quality standards and project goals are met. </span></li><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Coordinate all project vendors, invoicing reviewing and proper follow-up documentation. </span></li><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Predict resources needed to reach objectives and manage resources in an effective and efficient manner</span></li></ul><div class="ql-align-justify"><u style="background-color: transparent; color: rgb(14, 16, 26);">Production Assistant Tasks </u></div><ul><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Help producers onboard guests successfully, collecting assets and release agreements.</span></li><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Ensure podcast guests are ready for recording sessions as scheduled.</span></li><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Assist the creative team with episode transcripts, and manage all creative assets. </span></li><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Schedule recording sessions as needed.</span></li></ul><div><br></div><h3 class="ql-align-justify"><strong style="background-color: transparent; color: rgb(14, 16, 26);">Who You Are</strong></h3><div class="ql-align-justify"><span style="background-color: transparent; color: rgb(14, 16, 26);">While we appreciate strategic and ambitious individuals, this role is focused on project management. It is not intended as an entryway into the production department but rather for someone dedicated to growing a career in project management.</span></div><div><br></div><ul><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Someone with strong emotional intelligence. You can read the room, navigate team dynamics, and build trust with clients and colleagues.</span></li><li><span style="background-color: transparent; color: rgb(14, 16, 26);">An excellent communicator and listener. You can boil down complex ideas into concise communication and ensure everyone feels heard.</span></li><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Collaborative and team-oriented with an ability to foster a positive, open environment.</span></li><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Calm under pressure, you can adapt to shifting priorities and deadlines with a positive attitude.</span></li><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Self-motivated and organized and do not require micromanagement.</span></li><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Persuasive—you can navigate challenging conversations, whether negotiating project scopes or managing client feedback, you communicate tactfully and can find win-win solutions.</span></li><li><span style="background-color: transparent; color: rgb(14, 16, 26);">A curious and creative problem solver</span></li><li><span style="background-color: transparent; color: rgb(14, 16, 26);">A strategic thinker</span></li><li><span style="background-color: transparent; color: rgb(14, 16, 26);">You love working with brands and are enthusiastic about podcasting and storytelling.</span></li></ul><div><br></div><h3 class="ql-align-justify"><strong style="background-color: transparent; color: rgb(14, 16, 26);">What You Need</strong></h3><ul><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Proven working experience in project management.</span></li><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Experience working in an agency environment (required).</span></li><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Experience in a client-facing role, managing multi-stakeholder teams.</span></li><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Strong communication skills, both verbal and written.</span></li><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Ability to quickly absorb and digest new information (especially if new to podcasting).</span></li><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Experience working with a diverse range of clients (startups, enterprise, corporate, etc.).</span></li><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Meticulous organizational skills, attention to detail, and ability to multitask.</span></li><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Familiarity with tech and project management tools like Slack, Google Drive, Basecamp, etc.</span></li><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Comfortable working in a fast-paced, remote environment.</span></li></ul><div><br></div><h3 class="ql-align-justify"><strong style="background-color: transparent; color: rgb(14, 16, 26);">Bonus:</strong></h3><ul><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Podcast production experience is a nice-to-have. </span></li><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Experience in audio, film or media production, behind the scenes may be helpful</span></li><li><span style="background-color: transparent; color: rgb(14, 16, 26);">Bilingual proficiency or multiple languages is a nice add-on (especially if French is your second language). </span></li></ul><div><br></div><h3 class="ql-align-justify"><strong style="background-color: transparent; color: rgb(14, 16, 26);">Location</strong></h3><div class="ql-align-justify"><span style="background-color: transparent; color: rgb(14, 16, 26);">100% Remote (Canada-based). </span></div><div><br></div><h3 class="ql-align-justify"><strong style="background-color: transparent; color: rgb(14, 16, 26);">Culture & Benefits: </strong></h3><div class="ql-align-justify"><u style="background-color: transparent; color: rgb(14, 16, 26);">Health and Dental Benefits </u></div><div class="ql-align-justify"><span style="background-color: transparent; color: rgb(14, 16, 26);">Included in your full time role you will have access to health and dental benefits, to always feel your best. </span></div><div class="ql-align-justify"><u style="background-color: transparent; color: rgb(14, 16, 26);">Remote Flexible Work </u></div><div class="ql-align-justify"><span style="background-color: transparent; color: rgb(14, 16, 26);">This role is a fully remote position; with f</span><span style="background-color: transparent; color: rgb(0, 0, 0);">lexible work hours. Our main business hours are 9am-5pm Pacific Time, Vancouver, as long as you’re available/online during core business hours (i.e. 8am-4pm Pacific Time, or 10am-6pm Eastern Time etc.) we’ll work with you to create a schedule that is best for you. </span><span style="background-color: transparent; color: rgb(14, 16, 26);">Additionally, we will set you up for success with tech tools, Macbook and anything your office needs. </span></div><div class="ql-align-justify"><u style="background-color: transparent; color: rgb(14, 16, 26);">More paid vacation time</u></div><div class="ql-align-justify"><span style="background-color: transparent; color: rgb(14, 16, 26);">We encourage everyone to schedule time out of the office, enjoy family time and share photos when they return to our #life channel in slack. On average, our team members take at least a few weeks off a year plus all statutory holidays. </span></div><div class="ql-align-justify"><u style="background-color: transparent; color: rgb(14, 16, 26);">Career Growth </u></div><div class="ql-align-justify"><span style="background-color: transparent; color: rgb(14, 16, 26);">We are invested in watching you grow. We offer lots of training and opportunities to </span><span style="background-color: transparent; color: rgb(0, 0, 0);">develop your career. From career coaches to group activities, you name it. </span></div><div class="ql-align-justify"><u style="background-color: transparent; color: rgb(0, 0, 0);">Team Work </u></div><div class="ql-align-justify"><span style="color: rgb(0, 0, 0);">We don’t micromanage. We hire the best, and we trust you to use your best judgment and do what’s best for our clients and JAR. However, as a team we meet regularly to discuss challenges, opportunities and support each other.</span></div><div class="ql-align-justify"><u style="background-color: transparent; color: rgb(14, 16, 26);">Company-wide meetups </u></div><div class="ql-align-justify"><span style="background-color: transparent; color: rgb(14, 16, 26);">We meet up once a year, for JARCon. We will fly you in to enjoy a weekend of learning, brainstorming, eating out and socializing. </span></div><div class="ql-align-justify"><u style="background-color: transparent; color: rgb(14, 16, 26);">Team-bonding events </u></div><div class="ql-align-justify"><span style="background-color: transparent; color: rgb(14, 16, 26);">Remote life doesn’t limit us from socializing. From our virtual ‘happy hour’ to virtual block parties and music bingo games, we love to catch up with each other regularly. </span></div><div class="ql-align-justify"><u style="background-color: transparent; color: rgb(14, 16, 26);">Work-life balance</u></div><div class="ql-align-justify"><span style="background-color: transparent; color: rgb(14, 16, 26);">In compliance with the Canadian government guidelines, JAR provides sick leave, maternity and parental leave to employees who need it. We have clear policies to help you balance your work, life, and mental health. </span></div><div class="ql-align-justify"><u style="background-color: transparent; color: rgb(14, 16, 26);">Committed with the Community </u></div><div class="ql-align-justify"><span style="background-color: transparent; color: rgb(14, 16, 26);">JAR donates annually to different non-governmental organizations on behalf of its team and clients. We’re committed to giving back to the community and getting involved in social projects. </span></div><div><br></div><h3 class="ql-align-justify"><strong style="background-color: transparent; color: rgb(14, 16, 26);">Compensation </strong></h3><div class="ql-align-justify"><span style="background-color: transparent; color: rgb(14, 16, 26);">$70,000 CAD per annum</span></div><div class="ql-align-justify"><br></div><h3 class="ql-align-justify"><strong style="background-color: transparent; color: rgb(14, 16, 26);">Equal opportunity employer</strong></h3><div class="ql-align-justify"><span style="background-color: transparent; color: rgb(14, 16, 26);">Research shows that women and other marginalized groups tend to only apply for a job when they meet every single criterion. Does this role sound like it was made for you, yet you don’t check every box? </span></div><div><br></div><div class="ql-align-justify"><span style="background-color: transparent; color: rgb(14, 16, 26);">Reach out anyway. We’re an equal opportunity employer and are dedicated to fostering an inclusive and diverse environment for employees from all walks of life. We hire based on talent, and we’re proud of our global perspective.</span></div><div><br></div><div><br></div>
