DEPARTMENT OVERVIEW

Join the Residential, Retail and Supply Chain Services (RRSS) team at UC San Diego, a dynamic and innovative campus department dedicated to delivering exceptional service to the university community. As a valued RRSS team member, you will be contributing to a broad and complex organization consisting of five key units: Housing, Dining and Hospitality (HDH), Integrated Procure-to-Pay Solutions (IPPS), the UC San Diego Bookstore, Triton Print & Digital Media, and the Early Childhood Education Center (ECEC). With a focus on innovation and customer satisfaction, RRSS aims to inclusively meet the diverse needs of the UC San Diego community while fostering a sense of belonging for our students and staff.

As a member of the team, you will be part of a self-funded unit with over 900 staff employees, 1,000 student employees, and an annual operating budget of $250 million, providing housing and dining services to over 20,000 students, faculty, staff, and their families. At UC San Diego, we believe a job is more than just employment - it's a chance to be part of something meaningful. Along with competitive pay, we offer outstanding benefits, retirement plans, and a supportive environment that encourages both professional development and personal growth. Benefits begin on your first day!

POSITION OVERVIEW

Provides general administrative support to the Building and Custodial Division by assisting in the hiring and training of new employees. Under the supervision of the Financial Operations Supervisor, the Recruitment and Training Assistant interacts with the entire division and assists with the centralized hiring process and on-boarding process for Building and Custodial employees located across campus. This includes job announcements, screening of applications and sitting on the interview panels. Will also assist, as needed, with various personnel actions associated with the hiring process. In partnership with the RRSS Human Resources People Success & Culture staff independently reviews HR training records and follows up with staff to ensure all training requirements are up to date, may assist in the development of orientation and skill training materials and coordination of personnel logistics. Reviews and analyzes hiring and turnover and makes recommendations to improve these processes to increase employee retention. Prepares correspondence, forms/paperwork for signature/approval. Utilizes a variety of computer applications to include data base management, word processing and spreadsheet software. Provides general back-up administration to the Administration team as needed. Maintains confidentiality of personnel and information.

QUALIFICATIONS

• Proven experience to effectively implement a centralized hiring process with knowledge of recruitment strategies and employment law.

• Proven skill to organize and arrange interviews, meetings and plan events. Including arranging logistics such as room reservations, ordering audio-visual, catering, producing materials, participant registration, etc.

• Fluent bilingual Spanish preferred. Ability to effectively communicate with Spanish speaking individuals, including reading, writing, and translating Spanish.

• Ability to make group presentations and serve as facilitator at hiring and training events.

• Knowledge of training techniques to provide group, on-the-job and one-on-one training to staff.

• Ability to compile and analyze data related to hiring, retention, turnover, purchasing and budget information.

• Experience preparing educational materials and hiring packets for use in on-boarding and training.

• Proficient ability to use Microsoft office suite including word, database, excel, outlook e-mail and desktop publishing software.

• Proven interpersonal and communication skills, both oral and written, including knowledge of correct English grammar, spelling, punctuation and usage.

• Excellent customer service skills with the ability to exercise tact, mature judgment, confidentiality, diplomacy and flexibility to promote positive working relationships and job effectiveness.

• Strong organizational and problem-solving skills with the ability to work independently, prioritize and coordinate workload to meet established deadlines.

• Demonstrated ability to effectively interpret and follow directions.

• Demonstrated ability to work effectively with frequent interruptions, changing priorities and conflicting deadlines.

• Skill and ability to analyze, plan, develop, coordinate and implement office systems to ensure efficient operation.

• Skill to independently organize a continuous flow of work in a timely manner while meeting deadlines and with close attention to detail.

• Strong leadership skills with ability to plan, organize and prioritize both long term and day to day operations.

SPECIAL CONDITIONS

• Job offer is contingent on clear Background Check.

• Overtime may be required during peak hiring and training times.

CANRA Mandated Reporter: This position has been identified as a Mandated Reporter pursuant to the California Child Abuse and Neglect Reporting Act and requires immediate reporting of physical abuse, sexual abuse, emotional abuse, or neglect of anyone under the age of 18.