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[Remote] Administrative Coordinator, SPPH Administration (Partial Remote)
Note: The job is a remote job and is open to candidates in USA. UTMB Health is seeking an Administrative Coordinator to provide professional guidance and coordination in the administrative duties of a department. The role involves supporting faculty, staff, and students with various administrative tasks, including human resource functions, meeting coordination, and special project management.
Responsibilities
- Coordinate departmental human resource functions in collaboration with the Business Manager and Senior Administrative Manager; provide administrative support for the recruitment and selection process
- Process all POWER requests (ePro, travel, vouchers) via the AE Service Center which includes reconciling receiving reports with monthly account reports and clearing encumbrances throughout the year
- Assist faculty with educational needs including course preparation, copying and scanning course materials, tracking students, scheduling classes by reserving rooms and/or through virtual options
- Provide general administrative support to faculty, staff and students
- Coordinate and schedule meetings for department chairs and faculty
- Plan, organize, and coordinate special projects, events, functions, etc. in collaboration with faculty and staff
- Collect information, conduct research, and make recommendations to solve problems as they occur
- Type routine, complex and/or confidential documents including correspondences, manuscripts, presentations, etc
- Adhere to internal controls established for department as well as other duties as required supporting the mission and goals of the department and the University
- Answer and screen telephone calls; answer the telephone courteously and efficiently and relay messages accurately
- Greeting and assist visitors
- Sort and distribute office mail
- Maintain faculty calendars and assist with scheduling meetings
- Maintain curriculum vitals and bio sketches for department faculty
- Provide back-up support to other areas as needed
- Perform related duties as assigned
Skills
- Bachelor's degree or equivalent in related field; 2 years related experience
- Proficient in MS Office (Microsoft Word, Excel, Outlook, Access, PowerPoint, Scheduler), strong oral and written communication skills, solid organizational skills, strong interpersonal skills
- Ability to manage multiple and changing priorities
Company Overview
