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Russian speaking Office Manager at Single Family Office
- use a range of software, including email, spreadsheets and databases, to ensure the efficient running of the office
- manage administrative systems, such as record management
- record office expenditure and manage the budget
- organise the office layout and maintain supplies of stationery and equipment
- maintain the condition of the office and arrange for necessary repairs
- organise meetings and from time to time and partake in typing the agenda and taking minutes, but family members usually have an administrative assistant to do this
- oversee the recruitment of new staff, including training and induction
- write reports for senior management and deliver presentations
- review and update health and safety policies and ensure they're observed
- check that data protection laws are being adhered to in relation to the storage of data, and review and update policies
- arrange regular testing for electrical equipment and safety devices
- keep track of everybody's holiday allowances
- check all the staff's credit card expenses (not do the expenses for them but just check they did them)
- go through monthly invoices and prepare funding reports
- help all family members with visa applications for travelling as well as renewing passports
- carry out ad hoc research as requested by the family
- help out at big events. During big events it's all hands on deck and the entire team help
- Russian and English speaking
- at least 3+ years experience as Office Manager for a Family Office or as PA/EA for a private individual
- checkable references
- the legal right to work in the UK
- clean DBS record
- positive, agile, optimistic, diligent, hard working
