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Secretary, Company Executive Support
About Company
A dynamic force in talent acquisition and HR solutions, Career.zycto is shaping the future of work across Kenya. We pride ourselves on fostering an inclusive and innovative environment where every team member contributes to our collective success. For a secretary company executive support professional, this means joining a supportive leadership team and playing a pivotal role in ensuring seamless operations and strategic execution. We value precision, discretion, and a proactive approach, offering a platform where your organizational skills directly impact our efficiency and client satisfaction.
Job Description
Career.zycto is seeking a highly organized, proactive, and discreet Secretary to provide comprehensive executive support to our senior leadership team in Mandera County. This pivotal role is essential in ensuring the smooth and efficient operation of executive functions, directly contributing to our strategic objectives and overall success. As the primary point of contact for executive communications and scheduling, you will manage a wide range of administrative and logistical tasks, demonstrating exceptional professionalism and a keen eye for detail.
Your day-to-day will involve intricate calendar management, coordinating complex travel arrangements, preparing detailed reports and presentations, and handling confidential information with the utmost integrity. You will be instrumental in scheduling meetings, preparing agendas, distributing minutes, and following up on action items to ensure timely completion. Beyond traditional secretarial duties, this role requires a candidate who can anticipate needs, problem-solve independently, and communicate effectively across all levels of the organization and with external partners. We are looking for someone who thrives in a fast-paced environment, can prioritize multiple tasks effortlessly, and possesses a strong commitment to supporting executive productivity and strategic goals.
This is an incredible opportunity to become an indispensable part of a forward-thinking company that values its employees and encourages professional growth. You will work closely with visionary leaders, gaining exposure to strategic decision-making and contributing directly to our operational excellence. If you are a dedicated administrative professional looking to leverage your skills in a challenging yet rewarding environment, we encourage you to apply. Join Career.zycto and help us continue to make a meaningful impact in the human resources landscape.
Key Responsibilities
- Provide high-level administrative support to senior executives, including managing complex calendars, scheduling appointments, and coordinating meetings.
- Prepare, edit, and format confidential documents, presentations, reports, and correspondence.
- Arrange and coordinate detailed travel plans, itineraries, and accommodations for executives.
- Manage incoming and outgoing communications, including phone calls, emails, and postal mail, exercising discretion and judgment.
- Organize and maintain filing systems, both digital and physical, ensuring information is readily accessible and secure.
- Process expense reports, invoices, and other financial documentation accurately and efficiently.
- Act as a liaison between executives and internal/external stakeholders, fostering effective communication.
- Assist with special projects and initiatives as assigned by the executive team, requiring research, data compilation, and presentation development.
- Order and maintain office supplies and manage office equipment to ensure continuous functionality.
Required Skills
- Minimum 2 years of experience in an executive secretarial or administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) at an advanced level.
- Exceptional organizational and time management skills, with the ability to prioritize and multitask effectively.
- High degree of discretion and ability to handle confidential information with integrity.
- Excellent written and verbal communication skills in English.
- Strong interpersonal skills with the ability to build rapport with diverse individuals.
- Proactive problem-solver with a strong attention to detail.
Preferred Qualifications
- Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
- Experience working in a human resources or professional services environment.
- Familiarity with project management tools and virtual collaboration platforms.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health insurance package.
- Generous paid time off and holidays.
- Opportunities for professional development and training.
- Supportive and collaborative work environment.
- Contribution to a dynamic and growing company.
How to Apply
Interested and qualified candidates are encouraged to apply by clicking on the application link below. Please ensure your CV and cover letter highlight your experience in executive support and your alignment with the required skills. We look forward to reviewing your application!
