Virtual Assistant (Freelance) - Flexible Hours, Singapore-Based Clients

Job Summary

Progressive Technology is seeking a reliable and proactive Virtual Assistant (Freelance) to provide remote administrative, operational, and communication support to our growing portfolio of clients based in Singapore. This is a freelance, flexible-hours opportunity ideal for individuals who thrive in independent work settings, have exceptional organizational skills, and enjoy supporting busy professionals and business owners virtually.

Key Responsibilities

  • Manage and respond to emails, calendars, and scheduling requests

  • Coordinate meetings, appointments, and virtual events across time zones

  • Perform data entry, maintain records, and manage digital files

  • Prepare reports, presentations, and correspondence as needed

  • Support social media posting, content scheduling, and basic editing

  • Conduct online research and compile findings for client use

  • Handle customer service tasks such as responding to inquiries and managing bookings

  • Invoice preparation and tracking (depending on client needs)

  • Provide other general virtual administrative support as required

Required Skills and Qualifications

  • Excellent verbal and written communication in English

  • Proficiency in office productivity tools (Google Workspace, Microsoft Office)

  • Comfortable using communication and project management tools (e.g., Zoom, Slack, Trello, Asana)

  • Strong organizational and time management abilities

  • Ability to multitask and meet deadlines independently

  • High level of professionalism and discretion with confidential information

Experience

  • Minimum 1 year of experience in an administrative, executive assistant, or virtual assistant role

  • Prior experience working with international clients, particularly in Singapore, is a strong advantage

  • Freelance or remote work experience preferred

Working Hours

  • Flexible hours with the ability to align availability with Singapore Standard Time (SGT) when required

  • Part-time engagement initially, with the potential to scale based on client demand

  • Availability for occasional urgent tasks outside of regular working hours is a plus

Knowledge, Skills, and Abilities

  • Strong attention to detail and accuracy

  • Problem-solving mindset with a proactive approach to tasks

  • Ability to work independently with minimal supervision

  • Adaptability to changing client needs and a dynamic workload

  • Familiarity with digital tools and virtual work best practices

Benefits

  • Work-from-anywhere flexibility

  • Set your own hours and workload

  • Opportunity to support a variety of clients and industries

  • Build your freelance portfolio with ongoing support from our team

  • Competitive freelance pay structure based on experience and performance

  • Professional development opportunities through internal resources and feedback

Why Join Progressive Technology?

At Progressive Technology, we are redefining remote work by building a dynamic and supportive network of virtual professionals. We believe in empowering freelancers with the tools, clients, and community to thrive independently. You will have the chance to grow your skills, enjoy flexible work arrangements, and contribute to exciting projects with Singapore-based businesses making an impact in their industries.

How to Apply

Ready to join our team? Please send your updated resume, a brief cover letter, and indicate your availability (in SGT) to us with the subject line: Virtual Assistant (Freelance) Application.
Applications will be reviewed on a rolling basis. Shortlisted candidates will be contacted for a virtual interview.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...